Writer’s Guidelines

Writer’s guidelines at Positive Impact Magazine

Our Mission

POSITIVE IMPACT MAGAZINE (“PIM”) wants to tell stories about people creating a positive impact in and on our world. By telling these stories, we hope to contribute our own positive impact.

Before you go any further, visit our website, www.positiveimpactmagazine.com. It’ll help you be familiar with our topical categorization and overall style. Please do this before you consider sending us your submission.

Publication Standards

Please review this document before submitting your work. These are our publication standards – following them will make your work more likely to be published.

Before we get started, know that all articles submitted for publication in Positive Impact Magazine shall be reviewed by the Editorial Review Board (“Board”) prior to publication. In addition, all research sources must be submitted for documentation and review.

This means we’re going to review your article, quite rigorously. And we’d like to know who and what your sources are.

Positive Content. Quality Writing.

We are looking for great writing and good, positive stories and articles.

Our readers want to feel inspired and educated. We are committed to ensuring that our readers feel positive when reading our magazine.

Rule No. 1: Stay positive.

If your article isn’t positive, we cannot use it. Sorry.

There’s enough pain in the world – we want to give people something good. Focus on the good.

Our Stories

Stories in Positive Impact Magazine are about people, businesses and groups that are engaging in selfless acts to improve the life of an individual, the welfare of a community, the fate of a country or the world in general.

We do not accept stories or articles about for-profit or self-promoting acts.
It’s not that those things can’t be positive but we’d rather publish an editorial magazine, one with its own reputation and integrity, not an “advertorial.”

Articles can feature for-profit businesses, but should focus not on the business, but on the good works of the business that are having a positive impact. An example could be a company establishing a fund for the children of employees, stricken by tragedy. Another story could report on a business building Habitat for Humanity homes as part of a community outreach program.

The 5 W’s.

People like to read stories. Ask yourself these questions while you’re preparing your article or query. They’ll help you focus your story and ensure we get the necessary details.

Each article should answer these six questions. (That’s 5 W’s and an H.)

WHO: Who was involved?
WHAT: What happened? What’s the story?
WHEN: When did whatever happened take place?
WHERE: Where did whatever happened happen?
WHY: Why did whatever happened happen?
HOW: How did it happen? (This may help you answer WHAT more easily.)

Basic Writing Guidelines

The following statements communicate our standards for publication in Positive Impact Magazine and are not all-inclusive.

The Editorial Board may find an article objectionable for reasons not articulated below. If the article contradicts any element of the standards for publication, as determined in the sole discretion of the Editorial Review Board, then the article may be rejected or the author may be asked to modify the article to meets the standards for publication.

That means even if your article meets all these requirements, we aren’t obligated to publish it. And we reserve the right to ask you to change it. Or send it back.

Article Length

Online Articles: 800 words or less, accompanied by 4 teaser blogs of 100 words or fewer. These blogs will promote the article on our website. The blogs should be written by you the writer, not pulled from the main article. These blogs will promote the main article .
Sidebars: 100 to 250 words.
Photographs: Encouraged (photography policy). Please research the availability of using photos to accompany your article.
Videos: Encouraged (video policy). Please research the availability of using videos to accompany your article.
Print articles: article length will vary depending if it is a cover, feature or main article. 800 words is average for a print article. 1200 or more can be considered for a feature and or cover story depending on the subject, interview etc.

Word Choice and Tone

Try not to use words that have a specific religious, judgmental, or political connotation or meaning.

Positive Impact Magazine wants to bring people together, not divide them.

Accordingly, we seek positive, uplifting articles presented in a non-judgmental and non-political.

Be positive. Not negative.

We want our stories to have a transformative effect on our readers – a positive, uplifting, inspiring, moving and enriching transformation for the mind and spirit of the reader.

Don’t build or feed negative thoughts or attitudes. Anger, fear, greed, hate, prejudice, and the like don’t have a place in our magazine.

Don’t editorialize.

We’d like to reach as many people as possible with the magazine. Please let your story speak for itself.

Specific Points of Emphasis

Include a call to action and participation information.

Positive Impact Magazine stories should include a call to action to encourage and/or information to make it easy for our readers to get involved and contribute to the positive impact the story details.

Tell a good story.

We want stories of positive impact. These stories should be illuminating, interesting, inspiring and educational.

Give us a different viewpoint.

We have no problem publishing articles on subjects that have been covered in other media. But your article must provide a unique approach to or viewpoint on the subject matter. Otherwise, why should we publish it?

Make an old story fresh. And don’t copy or plagiarize articles or stories from other media formats.

General Style Guidelines

For style questions not specifically addressed here, we ask that you conform your articles to AP Style.

AP stylebook official site

AP style summary

You should also check out Shrunk & White’s important text The Elements of Style. It’s really helpful.

Research Requirements

Positive Impact Magazine seeks out well-researched, extensively documented articles.

Try to base your articles on primary research and eyewitness sources. Other sources (also known as secondary sources or secondary references) aren’t as reliable, nor are they as compelling, as primary sources. Articles and stories that use only around secondary sources will not be considered.

Your research should also be organized and readily available, so you will be able to respond to fact-checkers questions quickly and accurately. Keeping your research well-organized will make fact-checking easier for everyone.


If you would like to submit a photo, you may send us photocopies, reprints, digital photos, or low-resolution scans of your work.

If we decide to use a photo in the magazine, we will ask for the original. We will also disclose our submission requirements when we ask for the original.

We accept both digital and hard copies of photographs.

If you are sending us photos that are royalty free or rights managed to use along with the article those photos must be legally purchased prior to you sending them to Positive Impact Magazine. Credits/copyright must be included. We have the right to ask for proof of purchase at anytime. We trust that no photos will be sent to us illegally. If illegal photos are sent to PIM without proper knowledge and used in an article fines will be imposed for costs to the sender due to third parties right to payment.

Submission Format

Following our submission format guidelines will make your submission easy to read and easy for us to use.

Please submit your work electronically, as an email attachment.
Save your article as a Word Document (with the .doc extension from Word 2003/4).
Use 12 point Arial or Times Roman font.
Include your name, address, phone number, and email on the first page of your article.
Include your name and a page number in the document header on each page.
Double-space your article.
Include a 1-to-2 sentence biographical note at the end of your article. An example:John Smith is a freelance writer from Tampa Bay, FL. He specializes in submissions guidelines.

Please feel free to elaborate more.
Include your email and phone number in all correspondence.

We do accept hard copy submissions. We will not return hard copy submissions. Keep a copy of your work.

Editorial Process

Query First

Send a query letter if you are unsure of our interest in the topic of your article.

A query is a one page, specific description and outline of your article. You can query us on more than one topic at a time.

Please accompany queries with published clips or a writing sample. Please do not send us an article that you have already submitted elsewhere unless you have had the article returned or have heard that it is not going to be used.

Sending a query letter before an unsolicited article is a great way to make sure that we can use your article. It’s also a great way to save time.

Review and Response

We try to read and respond to articles within four to six weeks of receiving them. Please be patient. After six weeks, you may contact us to inquire about your article or query. We may have forgotten to reply.

After we contact you, we will retain your article. This means we have an interest in publishing it.

If we do not have an interest in publishing your work at the time of your submission, we will reject it. If we cannot publish a retained article, we will “return” it. That means you may pursue publication somewhere else.

Please do not submit articles to multiple publications at the same time.

We accept and retain articles on a speculative basis. Even if we have an interest in or have approved a proposed article, we cannot guarantee its publication.

We may retain an article for up to a year. We plan our issues well in advance and may have already selected articles for upcoming issues. However, final publishing decisions are made only after all articles are evaluated. For example, a timely article that addresses a pertinent issue may be printed in place of your confirmed and selected article.

Even when an article is selected for an issue, it may be pulled for lack of space.

Publishing uncertainties make it difficult for us to be as specific in our acceptance as we would like. We appreciate your understanding of this creative process.

We try not to keep an article retained longer than 6 months. We may return your article after a long retainer, because we feel it may do better in another market.


Rejecting an article is not a reflection of the value of your work. We retain only a small percentage of the articles we receive.

We evaluate articles based on:

Our vision for the magazine,
Other articles we have on hand,
When we last covered the subject of your article, and
Our readers’ interest in the subject of your article.

Rejecting or returning an article is not a personal rejection, nor is it to misconstrued as such. Rejection and return of articles is a practical consideration on our part.

We encourage you to submit your article elsewhere if we cannot accept it.

All contributing writers receive a one-year complimentary subscription to Positive Impact Magazine and two copies of the issue in which their article is published.

Positive Impact Magazine will, on occasion, negotiate monetary compensation for original reporting and/or heavily researched stories that are groundbreaking and compelling.Compensation rates for published articles vary and are negotiated based on the circumstances of the writer and the assignment.The terms of compensation shall be set forth in a written Writer’s Agreement between Positive Impact Magazine and the Writer.

Payment is typically made 30 days from publication date (whether in print or online).

Terms of compensation for photos shall be set forth in a Writers Agreement, between the Magazine and the photographer.

Compensation for Video

Compensation for Video will vary. Compensation may be affected by:

The content & length of the video
The creativity of the video
If the video was solicited or unsolicited,
If the video is part of an article package.


Submit electronic files, word documents and photographs to:

Positive Impact Magazine

Mail hard copy submissions to:

Positive Impact Magazine
400 Racetrack Rd.
Oldsmar, FL 34677



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